Recording

Recording guidelines

The society produced a booklet in 2004 titled ‘Notes for Members on Botanical Recording in Sussex’. It describes the basics of botanical recording, including required information, what to do if you find a rare species, use of recording cards, hints how to accurately identify plants, suggested equipment and a list of useful books. This booklet will be revised in due course, but it remains essential reading for new members and a valuable reference even for experienced recorders. It is available to download as a Word document.

If you want to know what species have been recorded in your area, see the current Sussex plant species lists.


Excel Record Card (ERC) and Instructions – Latest version 2017

An Excel file which allows species lists to be produced by selecting from a list and then saving in a standard format for submission to the recorders. This has been updated to incorporate Stace 3 names. Some taxa have been added and some removed

New pages have been added to the ERC including a MapMate taxa list, Stace 3 name changes, a list of Archaeophyes found in Sussex and a list of SBRS recorders initials

Please read the instructions before attempting to use the record card.

IMPORTANT NOTE: You must enable the use of macros in Excel for the ERC to work.


Paper Recording Card – Latest version 2017

This is a paper recording card which adopts the format used for all vice-counties by the BSBI. It has been customised to apply to both East and West Sussex, and updated to incorporate Stace 3 names. Some taxa have been added and some removed. You can download a PDF copy of the front and back from the link below

(NB – correct printing of this document is very dependent on your printer and you may need to adjust your printer settings to get it to print properly. On some printers it may not be possible to get good results)


MapMate taxa list with BRC codes

An Excel file with a list of taxa and their associated BRC codes is available. Except for a few differences, this list uses the same names as in Stace 3. Also in the list are vernacular (English) names, Brummit authorities and family names. The BSBI list (2007) has been removed from the web site as it is out of date, though a replacement is due sometime.


Records we want to refind

As we approach the end of the recording phase for the New Flora there are still many old records we need to refind, or confirm that they are no longer present. An Excel file is available. In this latest version most additions to the list are from Wilberforce Jones’s herbarium at BTN. Please note that he gave no grid references for these records and all have been inferred because of the accuracy of the underlying location details. Although the majority will be correct, please do not rely entirely on them and do your own research. Update 22 April 2016.


Stace 3 Changes for 2014

An Excel file with a list of changes from Stace 2 to Stace 3, relevant to Sussex is available and can also be found as a page on the ERC.


Sussex Archaeophytes

An Excel file with a list of Sussex archaeophytes can be found as a page on the ERC, and is available here.


SBRS recorders and their initials

An Excel file with a list of SBRS recorders and their initials is available as a page on the ERC. The initials in this file should be used when completing the ERC – please don’t create your own. If you don’t see yours listed please contact Paul Harmes.


BSBI referees and their initials – Updated May 2017

An Excel file with a list of BSBI referees and their initials is available and can also be found as a page on the ERC. If you are a member of the BSBI you can look up the referees contact details in the yearbook. Otherwise you should ask someone who is a member to approach the referee on your behalf. This list will be periodically updated.


List of all species recorded in Sussex – Updated January 2017

This is a list of all species ever recorded in Sussex, which will be periodically updated. If you record a plant which is not on the list it is likely to be a new county record. As such it is very important to get confirmation from one of the BSBI recorders or BSBI referee. Unless the plant is nationally rare or protected by law, a voucher specimen should be collected.


Recording and Stace 3 Changes for 2014

Presentation by Mike Shaw at the Autumn Get-together.